Calendar of Events

Calendar of Events for MVT

The following is a general list of the common events that take place every year. Additional events take place as required, such as maintenance items. For details on maintenance items please review your Reserve Fund Study (RFS), which provides a list of tasks and the years they should be looked at.

  • Under the 2020 contract, the Board meets with Diversified Management Southern (DMS), our management company, four (4) times a year plus once (1) at the AGM.  The Board keeps in constant communication with the Property Manager by email.

  • Monthly Board meetings held at members’ units generally on Mondays.

  • Monthly newsletter is prepared, emailed, and distributed in common areas once a month.

  • Carpet cleaning is scheduled every nine (9) months.

January

  • Reliance Asset does insurance appraisal, Board reviews it prior to sending to insurance company

  • Christmas decorations are taken down from the lobby in buildings 1000 and 2000

  • Preliminary budget is requested from Diversified Management Southern

February

  • Insurance renewal

  • Preliminary budget received from DMS for the Board to review

  • Board reviews existing contracts in preparation for the budget

March

  • Prepare Yearly Budget – runs from May 1 to April 30

  • Carbon Monoxide (CO) sensor testing by Trotter and Morton for both buildings

April

  • Approved Budget goes out to all owners

  • Request quotes for window cleaning

  • Request quotes for parking cleaning

  • Request quotes for parking painting if required

May

  • Flower Committee purchases and plans flowers planting

  • Window cleaning takes place

  • Parking cleaning takes place

  • Back flow testing of equipment in Mechanical room

June

  • Turn on Sprinkler system and repairs

  • Building upgrades and repairs are scheduled

July and August

  • Continue with Building repairs and upgrades

  • Find and rent a hall for the November AGM

September

  • Carbon Monoxide (CO) sensor testing by Trotter and Morton

  • Turn off Sprinkler system

October

  • A. E. Security tests the fire alarm monitoring panel

  • Request quotes for fire alarm testing, send notices

November

  • Fire Alarms Testing

  • Put up Christmas decorations in the lobby of Buildings 1 and 2

December

  • Plan events delayed from November

  • Merry Christmas